AI in the Workplace: Acceptable Use of Generative AI Tools
15 min! Run Time
Employees
only
of Completion
What you'll learn
Skills covered in this course
Description
This 15-minute course helps employees use generative AI confidently while staying legally and ethically on track.
What this course covers:
- The latest AI laws and core ethical principles
- A simple five-question compliance framework
- Applying that framework to real workplace dilemmas
- Interactive, AI-driven scenarios to practice safe use
Designed for employees who want to reduce organizational risk and support responsible innovation.
Table of Contents
Introduction
Acceptable Uses of Gen AI
Other Considerations for Responsible Use
Conclusion
System Requirements
See System Requirements in the Coggno Knowledge Base
Author
AI in the Workplace: Acceptable Use of Generative AI Tools
Frequently Asked Questions
This framework helps employees evaluate whether using generative AI in a situation is appropriate. The five questions guide your thinking about legality, ethics, data sensitivity, fairness, and organizational policy. Applying this to real dilemmas keeps you legally compliant and ethically grounded.
Avoid sharing confidential data, customer information, or trade secrets with public AI tools. Review outputs before sharing them externally. Understand your organization's AI policy, ask for guidance on edge cases, and report concerns. Employee vigilance is your strongest defense.
Situations involving hiring decisions, customer communications, data analysis, or confidential information demand caution. Using AI to draft emails about sensitive topics or to process restricted data without approval can expose the organization. The course walks through realistic dilemmas and how to navigate them.
It depends on your company's policy and whether the data is truly anonymized. Many regulations restrict moving customer data into third-party AI systems. Always check your organization's guidelines, seek approval from compliance or leadership, and never input identifiable personal information without explicit permission.
This course is designed as a focused 15-minute learning module, making it easy to complete during a work break. The interactive scenarios let you apply concepts immediately, and the compliance framework becomes a tool you can reference whenever you face uncertain AI decisions.
